Outdoor weddings are especially popular, especially in California! More and more couples are tying the knot with a scenic background or at an outdoor venue. Below are our tips to remember if you find yourself wanting to host an outdoor wedding!
Tenting. If a venue does not have an indoor option large enough for the ceremony, cocktail, and reception, a tent is recommended year-round for outdoor weddings. Deposit is usually non-refundable and should become part of the overall wedding budget. Tenting will also require lighting inside.
Wind. Wind is common and affects signage, paperie, linens, florals, and decor. Consider place cards that are included on a menu with a napkin holding down the menu or another option to a typical place card. Signs must be secured to sturdy, heavy easels. Florals should be low and in heavy containers, especially smaller arrangements on cocktail tables. Linens on cocktail tables might need to be secured and should be extra long to accommodate being tied or tucked under the base. Consider no favors or having them set on a table at the end of the night. Table numbers should be made of a sturdy, heavy material and/or attached to a heavy, low base.
Heat. Tenting can prevent florals from wilting and guests from being overheated. Misters work with varying success and many guests do not want to get wet. Having fans and matching parasols available for a sunny ceremony is helpful – always check with the photographer regarding using parasols. Communicate weather predictions with your guests the week of the wedding.
Bugs. Mosquitoes = have repellent spray and wipes available. Flies = do not have a grazing board for cocktail hour or family style dinner where food is left out. Consider keeping cake inside. Wasps = do not have any appetizers sitting out with meat in them. Ask the venue to set up wasp traps the week prior to the event. Bees = they love lavender and seasonal blooming plants. Keep ceremony away from bee-loving plants.
Cold. Pre-order heat lamps from the venue or rental company and work with your planner on where to have them placed to provide the most heat and work with the overall design. Purchase blankets and/or wraps for your guests and expect them to take them home. Have a plan for what to do with any leftovers. Remind your guests the week before about the weather so that they come dressed appropriately
Ready to jump into the planning process with our advice in your arsenal? Book your FREE discovery call today to find out how we can help!
Photography: Nicole Sepulveda Photography
Planning, Design & Production: Tan Weddings & Events
Venue: B.R. Cohn
After Party Venue: Fairmont Sonoma Mission Inn & Spa
Catering & Accommodations: Fairmont Sonoma Mission Inn & Spa
DJ: Function 45 Entertainment
Live Music: Justin Diaz Music
Video: Phillip Alan Films
Cake: Flour & Bloom
Dessert: Cafe Apae
Rentals: Theoni Collection, Bright Event Rentals
Linens: BBJ La Tavola Linen
Signage & Paperie: Shimmer & Stain
HMUA: Jenn V Beauty
Transportation: Napa Valley Wine Country Tours
Classic Trolley: Sonoma Valley Wine Trolley
Suit: The Black Tux
Dress: Calla Blanche from Schaffer's Bridal
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