Event layout design is a key aspect of planning and producing a wedding. Tan Weddings & Events creates layouts that are thoughtfully-designed, driven by the four principle factors of space planning.

FLOW
Every space, whether it's a winery in Napa county or a private residence, routes people among the built and landscaped environment. For a wedding event, keep in mind the movement of guests from the welcome space to ceremony to cocktail to dinner. Ensure the paths are clear, logical, well-marked, and well-lit as needed.

FUNCTION
As guests flow through the spaces, regard the function and intent of the spaces. Create gathering spaces designed for the guest count and the activity, the function. If beverages and food are in self-serve stations, make sure there is room for lines. For dinner service, our rule of thumb for spacing between table edges is 5 feet minimum, six-seven is ideal. Designate spaces that allow vendors to deliver their A-game.

FEEL
As guests flow from one functional space to another, regard it as a sensual experience. Engage all the senses - visual, tactile, olfactory, auditory. Make the spaces comfortable and cohesive. Everyone should feel welcomed, oriented, joyful, celebratory.

FUN
And finally, a wedding celebration is all about the fun factor! The flow, function, and feel, when harmonized, will allow for the fun to happen. Further enhance with experiential moments that will make the event unique, and yet belong to the overall design. The event is at the beach? Incorporate an oyster bar. At a ranch? The bride on a mechanical bull is quite the picture op! At a European castle? Perhaps a string ensemble playing baroque music.

While event layout design may not be as glamorous as selecting place-settings and linens at a showroom, it is a key element in the overall wedding experience.​

You're engaged and faced with one important decision (the first of many decisions during wedding planning): "Should we have a full-on wedding ceremony and reception, or should we elope?"

Every couple is different, and you'll have your reasons for choosing to go big or to scale it down. Before you send out the save the dates to 300 people, here are three reasons why an elopement may suit you:

#1 Less people to entertain equals less costs. Scaling down to 2 - 14 people for a ceremony-only event will save you costs on venue fees, food & beverage minimums, rentals of linens and place-settings, decor, floral arrangements, etc.  Tan Weddings & Events' Budget Calculator estimates how your investment allocates to the vendors.) Simply put, keep your money!

#2 Less pieces to manage translates to less stress. A wedding day adds layers upon layers of things to manage, coordinate, track, and juggle. From shuttle schedules to silverware selections, it's a lot to think about! An elopement eliminates all of that. You can now focus on each other. Simply put, keep your sanity!

#3 Partner with an elopement specialist to make it happen. Tan Weddings & Events knows elopements! They will provide the essentials: planner, officiant, photographer, florals, cake, and music. Two hours at a gorgeous venue, an intimate ambience, your "I do's". Simply put, keep it simple!

Don't get us wrong, we LOVE the big celebrations, but there are benefits to eloping that you may find appealing. If so, reach out.

Planner, Officiant, Harpist | Tan Weddings & Event
Venue | Chateau St. Jean
Photographer | Elizabeth Warrick
Florals | Scarlett & Grace
Cake | Let Them Eat Cake

There's an inscription at the Temple of Apollo in Delphi, chiseled into limestone and marble, "Know thyself." It is sage advice, and perhaps those ancient Greeks, some 2700 years ago, knew something about weddings! 

Extroverted OR introverted. Consider these personality types at the very beginning of wedding planning, as it can make a big difference on how you will enjoy your wedding day! A planner like Tan Weddings & Events can assemble a great vendor team, develop a master timeline, enhance the setting, and create a magical ambience, but you have to be honest with who you are to really vibe with your vision.

Who's an extrovert? A person who is extroverted draws energy from being around people, they would be energized and happy with lots of exciting activity. An introvert, on the other hand, prefers peace, tranquility, moments of reflection. Being "on" all day, being in the limelight, tended to, interacting with lots of people - these will sap the energy of an introvert.

Here are a few moments that can be a part of your wedding day. You'll discover that you tilt more one way or another, or maybe you fall somewhere in between!

1. Hair and makeup session - lots of your peeps, chatting, munching on snacks, drinking, moms too, OR just you and your maid of honor, in your suite.
2. Sharing personal vows - during the ceremony, in front of your attendees OR in private, in a quiet courtyard of the venue.
3. Photos and video - first look, portraits with wedding party, portraits with parents, videos of getting ready, videos of toasts, videos of walking and laughing OR portraits with family, candid videos and photos.
4. Grand entrance - dancing to some deep bass beats, the wedding party and the newlyweds enter the room OR just the newlyweds enter.
5. Dress changes, toasts, games, espresso martini tower, photobooth, gelato carts, first dance, parent dances, and so much more!

Exciting or overwhelming? Too much, too little? The wedding day can be perfectly planned and perfectly executed to your specifications, but the true joy, your own personal experience, depends on knowing yourself. So be honest with who you are, find the balance of what works for you, and your wedding day should feel joyful and authentic.

Having planned their own 30th anniversary celebration, Rick and Jennifer, co-owners and principal planners of Tan Weddings & Events, experienced being "the couple". It reaffirmed the advice they give their couples to make wedding day  smooth and stress-free! Here are three of Rick and Jennifer's Wedding Day Do's and Dont's:

DO Have a Photography Plan.
So you want to be fully present with each other and your guests on wedding day, AND you also want quality photos and video to enjoy in the future. These two goals are not naturally compatible. It's like wanting your all-you-can-eat sushi buffet AND training for a half marathon. It's not that you can't do both, it simply needs planning!

Involve your planner, who will recommend: 1) Talk to your photographer and videographer about your priorities to balance portraits and candids, time posing and time partying; 2) Create a photo list and schedule to fit in the master timeline; and 3) Recruit a family member or friend who knows the people in your photo list to efficiently direct portraits.

DO Refine (REDUCE) Your Guest List.
Refine is a graceful way of asking yourself - "Do I really need to invite my brother's cousin's ex-wife and her plus one and toddler?" "Do I want my dad's golf buddies there?" "Should I allow random plus ones?" It is not an easy task to create a guest list, but reducing the number of guests has some real benefits. Let's talk budget. We are seeing, on average, couples spending $1000/guest (this is based on the total wedding costs). Do you want to spend that on someone you hardly know and will probably not even get a chance to talk to on your wedding day?

Less guests translate to less cost, but it also allows more venue choices that can host a smaller guest count, it opens more space on the dinner layout, it reduces the time guests get served their courses, it reduces the need for extra shuttle trips, it reduces all those part and pieces of wedding day - menus, favors, place-settings, room blocks, the list goes on.

The real question to ask yourself is - "Who do we want to spend this day with, to share in our joy and happiness, in our journey as a couple?"

DON'T DIY What You Can Leave to a Professional.
Being creative people, Rick and Jennifer naturally added in their personalities and their hobbies into the wedding day. It is who they are. Rick did the signage. Jennifer hand-crocheted her entire dress! They hand-woven runners for their tables. Their son, an engineer, created aluminum placecard/napkin holders. 

Yes, they DIY'd those elements, but it's also part of their professional lives, and it aligned with their vision and aesthetic. But those elements for sure impacted the planning and the getting ready part of their wedding day.

Bottom line, the more things you DIY, the more things you have to personally take care of, assemble, store, package up, transport, handle, and worry about! So leave what you can to the professionals to manage.

Keep these three tips in mind and you're sure to enjoy your celebration!

It's no secret weddings can be expensive. On top of that when you think about your wedding party (especially a large one!) We're here to let you know it's OKAY to have your wedding party pay for certain expenses. 

Attire. A bridesmaid dress can range from $50-500 and tuxes can be even more than that if you're not renting! There's no need to feel pressure to provide attire for everyone in your wedding party. We love the trend of giving your wedding party a color scheme and telling them choose a style of dress that they're confident in and fits within their budget! We love the variation this creates and it also eliminates a lot of the financial pressure of having a wedding party. 

Travel. If your wedding weekend involves traveling or staying in a hotel. It's completely acceptable for your wedding party to fund their own way. These people who are your chosen wedding party are likely very special to you and if they are unable to financially make it to your wedding, they will be open with you about that and understanding will exist on both sides! If you're able and comfortable affording these luxuries for your wedding party, by all means go for it, but know It's okay and it's not an expectation to buy a bunch of plane tickets and hotel rooms.

​Accommodations. Along with hotel rooms (as mentioned above), your wedding party's transportation accommodations, food, beverage, activities, outings, and more do not need to be taken on by your own wallet. It's a great idea to prepare a loose itinerary of local things to do surrounding your venue or hotel block! Giving your guests options is a wonderful way to make sure people can feel included, but also not feel pressured to spend if they're unable and makes it so you are also not overly spending on things that are not typical couple wedding expense. 

Ready for more advice and to begin planning with us?! Connect with us today for your free discovery call :)

We'd love to introduce you our first 2024 TWE Vendor Spotlight, Joe DeBorba with DeBorba Events! We hope you enjoy learning about Joe and his take on being a wedding DJ.

How long have you been in this profession?
"21 years"

What do you love most about your job?
"I enjoy crafting the ideal atmosphere by using music and lighting to make each moment unforgettable. Additionally, I take pleasure in spreading joy and positivity through music, fostering a celebratory environment for all."

If you had to have any other job in the world besides what you are doing, what would it be & why?
"If I weren't a DJ, I would certainly be mixologist at a high-end restaurant, crafting my own signature elixirs and artisanal cocktails. I relish the opportunity to engage with and meet new individuals. The thrill and perpetual energy of the bar scene are what initially captivated me and drew me to DJing."

What is one thing you wish couple's knew about your profession or field of work?
"One crucial aspect I wish couples understood about my profession is that we are more than just a playlist on shuffle. We serve as the Master of Ceremonies for your event, ensuring the seamless progression of the celebration to prevent any guest boredom and to optimize dancing time. Crafting the perfect dance floor experience involves more than just playing good music; it's selecting the right tunes precisely the right moments. The ability to maintain a smooth event flow and a lively dance floor comes with years of experience."

What is one piece of wedding advice you'd give?
"Enjoy the moments. Take the time to savor and relish each moment of your wedding day, as it passes by quickly. One way to achieve this is by hiring a professional team of vendors that you trust. By entrusting the details to them, you can remain present and fully enjoy the celebration, and ready to hit the dance floor!"

Please tell us one fun fact about you!
"We own a small flower farm, and it brings me immense joy to put in hard work and cultivate such natural beauty. I particularly love the moments when I get to ride on my tractor, surrounded by the blossoming fields, and listening to music. It's a peaceful and rejuvenating experience that fuels my passion for farming and creativity."

Joe is loved by many! Enjoy reading one of his stellar reviews. Interested in working with DeBorba Events or want to know more information? Visit the link below to dive deeper.

Vendor List

​Photography: Nicole Sepulveda Photography 
Planning, Design, Production & Officiant: Tan Weddings & Events 
Catering & Accommodations: Fairmont Sonoma Mission Inn 
Venue: Sonoma Golf Club 
Florals: J. Blooms 
Video: Jevin Films 
DJ: DeBorba Events 
Cake: Flour & Bloom 
Rentals: Bright Event Rentals 
Photo Booth: Giggle & Riot
Mariachi: Mi Tierra Linda 

One of the many concerns we have from some of our couples is, "We want to be able to enjoy our day and feel special, but we also HATE being in the spotlight!" If you have similar sentiments regarding your own upcoming wedding day or have already had this thought about your future wedding, here are some tips to help you enjoy your big day!

Decide how long you want the ceremony to be and work with your officiant on the elements that you are comfortable with. Whether it's minimal speeches, a shorter timeframe, or more guidance from your officiant, there are so many ways to remove some of the "pressure" surrounding your ceremony. Some couples will even legally get married at their local courthouse and just have a cocktail & reception with guests at a later date, skipping a super public ceremony altogether!

Do vows ahead of time privately. Personal vows are so special and are words to be cherished forever throughout your married life, but it may be too nerve-wracking at the thought of reading these in the presence of your family & friends. That's totally okay! We see couples share their vows in private to one another ahead of the ceremony in so many special ways. Face to face, back to back, through letters to one another, the options are endless to have these vows kept between just you two :) 

No receiving line or expectation to visit tables. We know a lot of couples feel pressure to visit all of their guests and make sure they say hi to every table. Yes, the people at your wedding are important and have hopefully impacted your life in one way or another. They are also there to enjoy & just celebrate with you! Let these conversations be natural and don't feel like you HAVE to visit every table, instead share a dance with some friends, have a drink with those coworkers, take a selfie with your cousins, it's okay to spend time with these people in more organic ways. 

Keep the guest list as low as possible so that those surrounding you are supportive and stress-free. Following up on the last point, keeping your guest list small or as low as possible will help a ton with being able to see everyone and avoid feeling overwhelmed. Be picky with who you invite and be 100% positive they will only add to good energy and positive vibes. Your day will be guaranteed to be enjoyable!

Let the planner know if you need time following ceremony and later in the reception to be alone. There's no moment in time like the few moments with your love right after the ceremony. To take in everything that just happened and let the adrenaline calm a little bit is often an overlooked idea. These moments will set you up to feel refreshed for the reception to follow! If you need a break during the reception or want to plan for one, your planner can help arrange this as well to make it as natural as possible where no one will even know you've stepped away for a few minutes!

Elope! If despite all of the above, the idea of a wedding just stresses you out socially or mentally, eloping is an amazing option too! There's something really beautiful about sharing your wedding with a select and intimate group. You can follow it up with a private dinner together or just call it a day with some cake & champagne.

We're here to make you as comfortable as possible with your wedding day, contact us today and book your FREE discovery call to find out how our services can be assist you!

Vendor List
​Photography: Nicole Sepulveda Photography
Planning, Officiant & Harp: Tan Weddings & Events
Venue: Fairmont Sonoma Mission Inn
Cake: Let Them Eat Cake
Florals: Bloom & Vine
HMUA: Carrie Aldous 
Dress: Custom Kinkades 
Suit: Staud

We loved working with Carolina and Carlos to create the wedding day of their dreams! From the mariachi band to the ice cream truck, their day was a hit from start to finish. We hope you enjoy the week of love (happy early Valentine's day!) while reflecting on this couple's special day and their love story leading up to it.

How long have you and your spouse been together?
12 years

How did you two meet?
We met in undergrad at Sacramento State at a sorority & fraternity event called serenades. That evening we both must have met hundreds of people and in the midst of it all we briefly spoke and exchanged phone numbers. Shortly after that we ended up reconnecting and made plans to meet each other for lunch in between our classes. We became great friends and continued to spend a lot of time together and after a year of "hanging out" together, we both hit a turning point in our relationship and decided to make it official and begin dating.

How did they propose?
Carlos set up a surprise private and intimate wine tasting at Heringer Estates with our immediate family. It was perfect and incredibly memorable. We still get butterflies and giddy just thinking about it!

What was your wedding style? 
Bohemian, Elegant & Romantic

When it came to planning your wedding, what was most important to you?
We both wanted to feel stress free the day of and have the best time of our lives!

What was your favorite part of your wedding day?
Our favorite part was our first look and seeing the design aspect come together.

What was something that surprised you about wedding planning?
How many little details there actually are! It takes a great deal or coordination the day of with the venue, the vendors, and the wedding party.

What made you choose Tan Weddings & Events to be a part of it?
It was really important for us to have a fun and care free day. The Tan's were a fountain of knowledge, very responsive and attentive to everything we needed. Planning a wedding is extremely complex and the Tan’s helped us navigate through it all and referred us to our wonderful vendors and ensured our day was perfect!

When it came to your venue selection, why did you choose to get married there?
The grounds at the venue are immaculate and everything is very well taken care of. It was really important for us to have two separate places for the wedding party to get ready and Wolfe Heights had two homes on the property that gave us ample space to get ready.

If you could provide a tip to another couple planning their wedding, what would it be?
One tip would be to hire wedding planner :) and the second would definitely be to soak it all in, be present and enjoy ever bit of it because it does fly by. To the TWE Team, THANK YOU, THANK YOU, THANK YOU! It was lovely working with the both you both and rest your team.

Ready to take the leap and start planning your wedding with us? Contact us today to book your FREE Discovery Call to find out more about our packages and how we can make your dreams a reality :)

Vendor List:
Photography: Juliana Aragon Photo
Planning & Coordination: Tan Weddings & Events
Venue: Wolfe Heights
Caterer & Bar: Jackson Catering & Events
Cake: Freeport Bakery
Rentals: Celebrations Party Rentals
Florals: Strelitzia Flower Co.
Paperie: Linda Wilmarth Designs
DJ: DeBorba Events
Mariachi Band: Mariachi Mexicali
Icecream Truck: Meltdown Ice Cream Truck
Hair: Noelle Radosevich
Makeup: Beauty by Dom
Officiant: Dearly Beloved Celebrations
Photo Booth: Snapshot360
Suit: Indochino
Dress: Martin Thornburg from Miosa Bridal

TWE had the pleasure of traveling out of state for Jayden + Logan's Scottsdale wedding! Fun fact - we planned Jayden's sister's wedding as well and we were absolutely thrilled and honored the family wanted to trust us again! We're rounding out this year with featuring some amazing photos from their day and we hope you enjoy reading about their love story :)

How long have you two been together?
"7 years"

How did you two meet?
"He was my older brother's best friend"

How did they propose?
"Logan proposed to me at my grandparent's house with a spectacular set up." (We love a sentimental moment in an equally sentimental location!)

What was your wedding style?
"Elegant, timeless, classic." The Omni Scottsdale Resort lended itself perfectly to fit Jayden and Logan's aesthetic.

When it came to planning your wedding, what was most important to you?
"Not feeling overwhelmed" At Tan Weddings & Events this is one of our main goals to have our couples feel relaxed on their wedding day so they can sit back and just soak in every moment.

What was your favorite part of your wedding day?
"The Party Bus ride we took from the Ceremony to the reception with our wedding party & family." This was such a great idea that allowed for some immediate bonding time with those closest to you right after the ceremony!

What made you choose Tan Weddings & Events to be a part of it?
"They did my sisters wedding and I saw first hand how easy and effortless they made the whole process, as well as the incredible results they produce."

When it came to your venue selection, why did you choose to get married there?
"We knew the minute we drive up because it was a big resort that felt small & personal & every inch of the property was perfect for pictures." I mean, the photos speak for themselves! Just see below :)
​
If you could provide a tip to another couple planning their wedding, what would it be?
"Hire a wedding planner -- aka Tan Weddings & Events!!!!" You heard it hear first!

Ready to take on wedding planning with us on your team? Contact us today for your FREE Discovery Call to learn more about how we can help you!

Vendor List
​
Photography: Emerald AZ Photography
Planning, Design & Production: Tan Weddings & Events
Ceremony Venue: City of Grace Phoenix
Reception Venue, Beverage Service, Caterer & Accommodations: Omni Scottsdale Resort 
Dessert: Crumbl Cookies
Rentals: Bright Event Rentals
Florals: Carte Blache Design
DJ: Vox DJs
Video: Something New Media
Signage & Paperie: Nikisha King Design House
Hair: Le Beige Beauty
Makeup: Makeup by Velvet
Officiant: Pastor Randy with City of Grace
Photo Booth: Modern West Photobooth
Marquee Letters: AlphaLIT Phoenix
Wedding Day IVs: ASAP IVs
Neon Sign: SacTown Neon
Set Up Staff: ETC by Emily
Suit: The Black Tux
Dress: Bella Lily Bridal Glendale
Transportation: Bigelow Limo